Forwarded From: Kevin Wilson Dear Supporting Organisation participants: The following information is provided to help you take
advantage of the travel funding made available for the ICANN Mexico City
meeting through the new Community
Travel Support Procedure (CTSP). Since travel arrangements for the Mexico
City meeting need to be completed this month, your organisation may want to use
a "temporary" process for providing a list of ICANN-funded travelers
for this meeting. By 22 January 2009, staff needs a list of supported
travelers - 13 names from the GNSO and 12 names from the ccNSO including the
chair and NomCom appointees. (Please note the additional important deadlines
for Mexico City travel are included below.) We look forward to receiving the final, proposed travel
allocation procedure for your SO. Please email it to me and ICANN's
travel coordinator at the following addresses: kevin.wilson@xxxxxxxxx and travel-support@xxxxxxxxx 1) Deadlines for ICANN-funded travel to the Mexico City meeting. To ensure
all available travel funds can be used for the ICANN Mexico City meeting, which
starts 2 November, the following schedule will apply:
2) Important change
3) Requirements for ICANN-funded travelers for the Mexico City include the following:
4) Individuals who are not members of an SO Council
can be selected to receive travel
support. As stated, the goal of the CTSP is
"to lower the barrier to participation, broaden the group of participants
and, advance the work" of I
CANN. SO's are asked to provide a list of individuals to receive travel
funding "based on best meeting the policy-making needs of the
entity." Any SO member is eligible to receive travel funding. The GNSO has been asked to provide ICANN Staff with the
names of 13 individuals (including chair and NomCom appointees) to receive
travel funding, and the ccNSO has been asked to provide ICANN Staff with the
names of 12 individuals (including chair and NomCom appointees) to receive
travel funding. Although these numbers were based on the total number of
Council members from each SO, travel funding is not restricted to Council
members. 5) SO's should consider factoring "need"
into selection of travelers. This is one
element which SOs may wish to consider when determining who should receive
travel support. This supports ICANN's goal of lowering the barrier to
participation. 6) If an
SO does not use all of its available travel slots for a given meeting, they can
be 'rolled over' to a subsequent meeting. This applies until the end
of each ICANN fiscal year, after which point the unused support is 'lost' and
the new fiscal year – and a potentially revised CTSP applies. Please don't hesitate to contact me if you
need further information. |