[council] Travel support draft text
- To: "Council GNSO" <council@xxxxxxxxxxxxxx>, "Glen_de_Saint_Géry" <glen@xxxxxxxxx>
- Subject: [council] Travel support draft text
- From: "Olga Cavalli" <olgac@xxxxxxxxxxxxxxx>
- Date: Fri, 5 Dec 2008 15:32:14 -0300
- Cc: "Olga Cavalli" <olgacavalli@xxxxxxxxx>
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Dear collegues,
the text prepared by the drafting team on Travel support funds is included in this email for your revision and comments.
A special request for flexibility on the use of travel funds was made to ICANN staff in a meeting in Cairo. Flexibility could be possible but there are fiduciary controls that makes it difficult. Feedback about this issue will be provided by ICANN staff.
They said it could be very useful if GNSO
may set up a group that provides input to staff about these travel issues, in
both phases (until June and after). In this regard I want to suggest that we keep this drafting team as the group in charge of interacting with ICANN staff in relation with travel funds. We could discuss this during our next conference call.
Please let me know if you have any doubt or question.
Best regards
Olga
GNSO PRINCIPLES
FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR ICANN MEETING
Allocation
and Control:
The total
GNSO Travel support budget (less the amount allotted to the NCAs and GNSO
Council chair) should be divided to the extent possible on an equal basis among
the GNSO constituencies.
The use of
travel support funds is for travel to ICANN meetings, including regional,
inter-sessional, and face-to-face working group meetings.
The use of
travel support funds is to be solely determined by each constituency
independently as it sees fit to most effectively progress the work of the GNSO.
The GNSO
Council has no role in deciding how these funds are allocated
to individuals.
Transparency
and Reporting:
The names
of all who receive travel support must be made known publicly. What is covered
for each (e.g. air fare, accommodations, per diem – not the dollar amounts)
must also be made public.
Everyone
who is supported must make known (e.g. in a report) publicly the dates of
travel, accommodations (which hotel) and meetings attended and/or work
accomplished. Note: This should take less than a page to describe.